How do you receive your allowance through the VAPH?

If you buy a tool or have an adjustment made, you will then submit the invoice to the office of the VAPH in your province. The VAPh pays the bill amount submitted taking into account the maximum concession granted to you in the decision letter of the vAPH.

Amount

• Reference amount
  The maximum amount of the VAPH allowance for each tool or adjustment is usually the reference amount. You will find the reference amounts in the reference list. This is the list of all tools and adjustments that can be made to the VAPH.
   
• Basic costs
  For some devices, the "basic cost" is deducted from the invoice amount. The basic cost is the average cost of the standard product for use by a person without disabilities in the same circumstances. For example, the basic cost of a bicycle is deducted off the invoice price of a tandem. For tools for which the basic costs apply, this amount is stated in the reference list.
   
• Tool more expensive than allocated amount?
  If you buy a tool that is more expensive than the amount allocated, you will have to pay the rest yourself.
   
• Tool cheaper than allocated amount?
  If you buy a tool that is cheaper than the amount allocated, you cannot spend the rest of the amount granted on another tool.
  
  

Reference List

Bills

You will deliver your invoice within 12 months of the invoice date. That may be a copy of the original invoice. If the contents of the delivered copy are unclear, the VAPH will request the original bill before paying out. 

If you have not received a decision from the VAPH at the time of your purchase, you can send in the invoice until 12 months after the date of your decision.

• Do you want to do the first time If you apply for tools, the date of the purchase invoice may exceptionally be reduced to one year (18 months for minors via the gateway) before your date allocation. For more information, please visit the page Date of allocation/date of application and Date of intervention.
• Do you have a second or next time an application for tools and/or adjustments shall be limited to one month before the date of allocation.

Incontinence material is reimbursed by annual fixed fee. For this, you should not deliver invoices to the VAPH.

Payment certificate

In addition to an invoice, the VAPH always needs a proof of purchase for payment of a concession. The following tickets are accepted:

• a copy of the account extract
• a copy of the result of the given homebanking command with an indication of amounts/code number. So NOT the given command itself, because that is not enough.
• a deposit certificate (e.g. from the post office - now electronic with bar code).
• the words "Paid or fulfilled'on the invoice supplemented by a date/signature or stamp of the supplier
• the cash or invoice of the department store. No additional payment certificate is required.
• the deposit form stamped by the bank (= proof that the payment order is in progress)
  
  

The VAPH does not accept a customer slip of a deposit note that only includes . . or . cash-paid or . are mentioned on it. Therefore, at least a bank or postmark must appear on the customer page.

Third party payment scheme

Normally, you pay the invoice for your tool to the supplier first and the VAPH will only refund the amount of the invoice to you afterwards.

However, if you prefer to have the VAPH pay the invoice yourself, follow the'third party payment scheme'. In that case, you will give the VAPH permission to pay the bill directly to the supplier in your place. You can do so with the form Permission to pay directly to a supplierWith this. form You may be authorized by the VAPH to pay your costs in your place to the supplier. This form is sometimes also called the "Distance Declaration." It is important that you sign this document only after receipt of the goods.

The supplier must of course agree to this payment method. (Home Care Webshop has a lot of experience with this, please contact us for more information)

Meeting through the Special Assistance Commission (BBC)

In the case of a grant granted by the Special Assistance Committee, you must deliver an invoice for the same device as you were approved for.

If you have any questions about our tools, please send an email to info@homecarewebshop.be